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Q2:
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Is Food allowed in the Gym?
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No.
Food is NOT permitted in the Gym
Groups must apply for use of an additional space in order to serve food from that area.
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Q3:
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How long before my event should I request a permit?
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We recommend that all rental applications be submitted a minimum of five (5) working days prior to the requested date(s). Please be reminded that our spaces go fast so as soon as you have organized your event submit an application.
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Q4:
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Can I request a room that is not listed?
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Typically, our gymnasiums, auditoriums and cafetoriums are the only facilities available for community use. If you wish to use another facility please contact the Community Use of Schools Coordinator.
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Q5:
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Can I rent school space at any time during the year?
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Currently, school facilities are available for rent from September to June Monday to Friday from 6:00 p.m. to 10:00 p.m. (depending on the school) and any time on weekends. School facilities are not available for rent on statutory holidays, during the summer months (fields are available for rent), during Christmas and or March break, and Easter weekend.
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Q6:
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Can we use school equipment?
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Request for chairs, tables, equipment, score clocks, nets, poles, change rooms, bleachers etc MUST be requested when the permit is submitted (please use the comment section). Schools will indicate whether or not the request for these items are approved when they approve your permit.
Kindly note that if these items are not listed on your permit you will NOT have access to them on your booking dates.
Groups have the option of taking in their own equipment.
Please note that the Board is not responsible for any loss or damage to permit holders’ equipment.
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Q7:
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Are changes to permits allowed?
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Changes and cancelations to permits should be done in writing and resubmitted in a timely manner. We require five (5) working days notice for all cancelations. Permit change fees may be applicable.
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Q8:
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How long will it take before my request is approved?
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Your request might be approved in two to three days and or three to four weeks, depending on a number of circumstances. We will make every effort to communicate any decisions re your permit as soon as possible. We will contact you either way.
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Q9:
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Do we need Insurance?
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Yes, all groups requesting a Community Use of Schools permit will be required to provide the board with an insurance certificate showing a minimum of $5,000,000 dollars liability with Durham Catholic District School board listed as insured.
If you do not have insurance, you may purchase insurance from us at a cost to be determined based on facility requested, the number of participants and the type of event.
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